Settings → Integrations

Integration Setup Guides

Step-by-step guides for connecting Kontrol™ to your accounting, payment, email, and messaging tools. Each integration is optional — enable only what your shop needs.

QuickBooks

Accounting

Sync invoices, customers, and payments to QuickBooks Online — automatically.

What this integration does

Syncs customers from Kontrol™ to QuickBooks on first connection and on new customer creation
Pushes finalized invoices to QuickBooks as QBO invoices with matching line items
Records invoice payments in QuickBooks when marked paid in Kontrol™
Maps Kontrol™ invoice statuses to QBO invoice statuses automatically

Setup steps

Create a QuickBooks Online account

If you don't have one, sign up at quickbooks.intuit.com. Any plan works — even Simple Start. The integration uses OAuth so you'll authorize Kontrol™ directly from your QBO account.

You'll need to be the admin (Master Admin or Company Admin) on the QBO account to authorize the connection.

Open Settings → Integrations in Kontrol™

In the Kontrol™ sidebar, go to Settings (bottom of sidebar) then click the Integrations tab. You'll see a QuickBooks card. Click Connect QuickBooks.

Authorize the OAuth connection

Clicking Connect launches the Intuit OAuth flow in a popup window. Log in to your QuickBooks Online account if prompted, then click Authorize to grant Kontrol™ read/write access to customers, invoices, and payments.

Kontrol™ requests the minimum scopes required: com.intuit.quickbooks.accounting. It cannot access payroll or other QBO modules.

Select your QuickBooks company

If your Intuit account is connected to multiple companies, you'll be asked to select which one to link. Choose the company that matches your screen printing business.

Run the initial customer sync

After authorization, Kontrol™ will offer to sync your existing customers to QuickBooks. This is a one-time bulk operation. New customers created after this point sync automatically.

If a customer already exists in QuickBooks with the same email, Kontrol™ will match and link them rather than creating a duplicate.

Configure invoice sync settings

In the QuickBooks settings panel, set your default income account, tax code, and payment term. These are used as defaults when pushing invoices. You can override them per-invoice.

Test with a real invoice

Open any completed invoice in Kontrol™ and click Push to QuickBooks. Switch to your QBO dashboard and verify the invoice appeared with the correct line items and total. If it looks right, you're live.

Troubleshooting & FAQ

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Integration Setup Guides

Step-by-step guides for connecting Kontrol™ to your accounting, payment, email, and messaging tools. Each integration is optional — enable only what your shop needs.

Setup steps

Create a QuickBooks Online account

If you don't have one, sign up at quickbooks.intuit.com. Any plan works — even Simple Start. The integration uses OAuth so you'll authorize Kontrol™ directly from your QBO account.

You'll need to be the admin (Master Admin or Company Admin) on the QBO account to authorize the connection.

Open Settings → Integrations in Kontrol™

In the Kontrol™ sidebar, go to Settings (bottom of sidebar) then click the Integrations tab. You'll see a QuickBooks card. Click Connect QuickBooks.

Authorize the OAuth connection

Kontrol™ requests the minimum scopes required: com.intuit.quickbooks.accounting. It cannot access payroll or other QBO modules.

Select your QuickBooks company

If your Intuit account is connected to multiple companies, you'll be asked to select which one to link. Choose the company that matches your screen printing business.

Run the initial customer sync

After authorization, Kontrol™ will offer to sync your existing customers to QuickBooks. This is a one-time bulk operation. New customers created after this point sync automatically.

If a customer already exists in QuickBooks with the same email, Kontrol™ will match and link them rather than creating a duplicate.

Configure invoice sync settings

In the QuickBooks settings panel, set your default income account, tax code, and payment term. These are used as defaults when pushing invoices. You can override them per-invoice.