Production Floor Guide

QR Code Workflow for the Shop Floor

Every job in Kontrol™ has a unique QR code printed on its work order, packing list, shipping label, and invoice. This guide shows press operators and receiving staff how to scan codes, receive goods, and look up job status — no login required for basic lookups.

Step 1

How QR Codes Work in Kontrol™

One scan, instant job lookup — from anywhere on the floor.

Every job is assigned a unique job number (e.g. JOB-0042). That number is encoded into a QR code and printed automatically on all your paperwork. When someone scans it, Kontraktr™ knows exactly which job they're looking at.

Instant lookup

Scan the QR and the job opens in under a second — no searching, no typing.

Auth-aware routing

Logged-in staff see the full job modal. Visitors see a public status card.

Works on any device

Phone, tablet, or dedicated scanner — camera or manual entry both work.

Step 2

Where QR Codes Are Printed

Every document Kontraktr™ generates includes the QR code automatically.

You don't have to do anything special — the QR code is embedded in every PDF export. Here's where to find it on each document type:

Work Order

Top-right corner, next to job number

Large (72pt) — easy to scan from the press

Packing List

Top-right corner, next to order details

Medium (60pt) — one scan confirms the shipment

Shipping Label

Bottom section of the label

Small (54pt) — tight fit but scannable

Invoice PDF

Top-right corner, next to invoice number

Medium (60pt) — links customer to their payment portal

Print work orders at 100% scale (not "fit to page") so the QR code stays at its designed size and scans reliably. Shrinking it below 50pt can cause scan failures.

Step 3

Opening the Scanner

One button in the top bar — always available from anywhere in the app.

The QR scanner lives in the top navigation bar. Look for the scan icon(a square with corners and a line through it). It's always visible when you're logged in.

kontraktr.io / jobs

Tap here

Dashboard content below...

Tapping the scan button opens the scanner dialog. It first tries your device's camera. If the camera isn't available or you prefer to type, there's a manual entry fallback — covered in Step 5.

Step 4

Scanning with the Camera

Point, hold steady, done — the scanner detects the code automatically.

When you open the scanner, the camera activates and shows a live viewfinder. Hold the work order (or other document) up to the camera — or hold the device over the paper on a flat surface.

Position the QR code inside the scan frame

Hold steady for 1–2 seconds

You'll feel a vibration (on phone) when it scans

The job opens automatically — no tap needed

Scanning…

Poor lighting is the #1 reason scans fail. Keep overhead lights bright over the receiving desk and press stations. A phone flashlight works in a pinch — toggle it in the scanner dialog via the torch button.

Step 5

Manual Entry Fallback

No camera? No problem — type the job number and you're in.

If the camera isn't available (no permission, no camera on the device, or poor lighting), the scanner automatically shows a text input. Type the job number and press Enter — same result as scanning.

Scan or Enter Job Number

Camera unavailable. Enter the job number from the work order:

JOB-0

The job number is printed in large text on every work order (e.g., JOB-0042). You can also scan the barcode with a 1D barcode scanner if available.

You can toggle between camera and keyboard modes anytime using the button in the top corner of the scanner dialog. If someone grants camera permission and it still doesn't work, check that the browser (or app) has camera access in device settings.

Step 6

Scan-to-Receive: Marking Goods In

Receiving staff scan packing lists to confirm garments have arrived.

The Receiving page has a dedicated Scan to Receivebutton. When you scan a packing list QR code there, Kontraktr™ marks that job's goods as received and updates the job timeline — no manual status change needed.

Open Receiving

Jobs → Receiving (or ask your manager for the direct link). You'll see all jobs awaiting garments.

Tap Scan to Receive

The orange Scan to Receive button opens the scanner in receive mode — different from the topbar scanner.

Scan the packing list

Point at the QR code on the packing list. Job is marked received instantly and the timeline updates.

Receiving

League Night Tees — Black

JOB-0041 · 288 pcs

Awaiting Goods

Staff Hoodies — Navy

JOB-0039 · 48 pcs

Goods Received

After you scan a packing list and mark goods received, Kontraktr™ can automatically fire a status-change automation — for example, moving the job to Art Approval and texting your art director. Set that up in Settings → Automations.

Step 7

What Appears After a Scan

The result depends on whether you're logged in.

Kontraktr™ checks if you have an active session before routing the scan. There are two outcomes:

Logged-in Staff

/dashboard → job modal opens

Full job detail modal opens

Edit status, add notes, view timeline

See print locations, mockups, inks

Access shipping, invoices, files

Not Logged In

/public/scan/JOB-0042

Public job status card (read-only)

Shows: job title, status, due date

Customer name and total quantity

Button to sign in or visit portal

Public status card (visitor view)

JOB-0042

League Night Tees — Black

Riverside Rec League · 288 pcs

In Production

Due Date

Apr 3, 2026

Goods

Received

Step 8

Production Floor Setup Tips

How seasoned shops set up their floor for fast QR scanning.

Laminate work orders at press stations

Print a work order, laminate it, and clip it to the press garment hooks. The QR code laminate lasts the whole job without smearing from ink or water.

Dedicate a tablet to the production queue

Mount a cheap Android tablet at the end of the press line. Staff are always logged in — one scan opens the job instantly without walking to an office computer.

Scan packing lists at the dock, not at the press

Mark goods received the moment boxes hit the dock. That timestamp is your proof of delivery and starts the production clock — useful for rush job disputes.

Use a wall-mounted monitor for the queue board

A 32" TV showing the production queue at /queue (auto-refreshes every 30s) gives the whole shop a shared view of what's active and what's next without scanning.

Set automations for status changes

When press operators move a job to In Production or Bagging, the customer can automatically get a text. No extra step — they drag the card and the message fires.

If you have employees who don't need full app access, give them the Employee role. They can scan QR codes, use the production queue, and update job statuses — without seeing billing, settings, or other customers' data.

Onboarding Checklist for New Floor Staff

Walk a new press operator or receiver through this in under 10 minutes

Show them where the scan button is in the topbar

Do a test scan with a printed work order (camera mode)

Do a test manual entry (type a job number like JOB-0001)

Show them the production queue at Jobs → Queue

Walk through the Receiving page and Scan to Receive button

Explain: logged-in = full job modal, visitor = status card only

Check their role is set to Employee (not Admin)

Confirm their phone camera has browser permission for the camera

Related guides

The Production Queue

Kanban board for art approval → bagging

Automation Rules

Auto-send SMS and email on status changes

Team Roles & Permissions

Admin, Manager, Employee — who sees what

The Job Pipeline

Full status flow from Quote to Paid

Loading…

Production Floor Guide

QR Code Workflow for the Shop Floor

Step 1

How QR Codes Work in Kontrol™

One scan, instant job lookup — from anywhere on the floor.

Instant lookup

Scan the QR and the job opens in under a second — no searching, no typing.

Auth-aware routing

Logged-in staff see the full job modal. Visitors see a public status card.

Works on any device

Phone, tablet, or dedicated scanner — camera or manual entry both work.

Step 2

Where QR Codes Are Printed

Every document Kontraktr™ generates includes the QR code automatically.

You don't have to do anything special — the QR code is embedded in every PDF export. Here's where to find it on each document type:

Work Order

Top-right corner, next to job number

Large (72pt) — easy to scan from the press

Packing List

Top-right corner, next to order details

Medium (60pt) — one scan confirms the shipment

Shipping Label

Bottom section of the label

Small (54pt) — tight fit but scannable

Invoice PDF

Top-right corner, next to invoice number

Medium (60pt) — links customer to their payment portal

Print work orders at 100% scale (not "fit to page") so the QR code stays at its designed size and scans reliably. Shrinking it below 50pt can cause scan failures.

Step 3

Opening the Scanner

One button in the top bar — always available from anywhere in the app.

The QR scanner lives in the top navigation bar. Look for the scan icon(a square with corners and a line through it). It's always visible when you're logged in.

kontraktr.io / jobs

Tap here

Dashboard content below...

Tapping the scan button opens the scanner dialog. It first tries your device's camera. If the camera isn't available or you prefer to type, there's a manual entry fallback — covered in Step 5.

Step 4

Scanning with the Camera

Point, hold steady, done — the scanner detects the code automatically.

When you open the scanner, the camera activates and shows a live viewfinder. Hold the work order (or other document) up to the camera — or hold the device over the paper on a flat surface.

Position the QR code inside the scan frame

Hold steady for 1–2 seconds

You'll feel a vibration (on phone) when it scans

The job opens automatically — no tap needed

Scanning…

Step 5

Manual Entry Fallback

No camera? No problem — type the job number and you're in.

Scan or Enter Job Number

Camera unavailable. Enter the job number from the work order:

JOB-0

The job number is printed in large text on every work order (e.g., JOB-0042). You can also scan the barcode with a 1D barcode scanner if available.

Step 6

Scan-to-Receive: Marking Goods In

Receiving staff scan packing lists to confirm garments have arrived.

Open Receiving

Jobs → Receiving (or ask your manager for the direct link). You'll see all jobs awaiting garments.

Tap Scan to Receive

The orange Scan to Receive button opens the scanner in receive mode — different from the topbar scanner.

Scan the packing list

Point at the QR code on the packing list. Job is marked received instantly and the timeline updates.

Receiving

League Night Tees — Black

JOB-0041 · 288 pcs

Awaiting Goods

Staff Hoodies — Navy

JOB-0039 · 48 pcs

Goods Received

Step 7

What Appears After a Scan

The result depends on whether you're logged in.

Kontraktr™ checks if you have an active session before routing the scan. There are two outcomes:

Logged-in Staff

/dashboard → job modal opens

Full job detail modal opens

Edit status, add notes, view timeline

See print locations, mockups, inks

Access shipping, invoices, files

Not Logged In

/public/scan/JOB-0042

Public job status card (read-only)

Shows: job title, status, due date

Customer name and total quantity

Button to sign in or visit portal

Public status card (visitor view)

JOB-0042

League Night Tees — Black

Riverside Rec League · 288 pcs

In Production

Due Date

Apr 3, 2026

Goods

Received

Step 8

Production Floor Setup Tips

How seasoned shops set up their floor for fast QR scanning.

Laminate work orders at press stations

Print a work order, laminate it, and clip it to the press garment hooks. The QR code laminate lasts the whole job without smearing from ink or water.

Dedicate a tablet to the production queue

Mount a cheap Android tablet at the end of the press line. Staff are always logged in — one scan opens the job instantly without walking to an office computer.

Scan packing lists at the dock, not at the press

Mark goods received the moment boxes hit the dock. That timestamp is your proof of delivery and starts the production clock — useful for rush job disputes.

Use a wall-mounted monitor for the queue board

A 32" TV showing the production queue at /queue (auto-refreshes every 30s) gives the whole shop a shared view of what's active and what's next without scanning.

Set automations for status changes

When press operators move a job to In Production or Bagging, the customer can automatically get a text. No extra step — they drag the card and the message fires.

Onboarding Checklist for New Floor Staff

Walk a new press operator or receiver through this in under 10 minutes

Show them where the scan button is in the topbar

Do a test scan with a printed work order (camera mode)

Do a test manual entry (type a job number like JOB-0001)

Show them the production queue at Jobs → Queue

Walk through the Receiving page and Scan to Receive button

Explain: logged-in = full job modal, visitor = status card only

Check their role is set to Employee (not Admin)

Confirm their phone camera has browser permission for the camera

Related guides

The Production Queue

Kanban board for art approval → bagging

Automation Rules

Auto-send SMS and email on status changes

Team Roles & Permissions

Admin, Manager, Employee — who sees what

The Job Pipeline

Full status flow from Quote to Paid